Move Information

 

Use the Move Information tab to enter specific move data.

 

Graphical user interface, application

Description automatically generated

Figure 50: Move Information tab

 

Described in the table below are the fields and functions within the Move Information tab.

 

Field/Function

Description

Range

 

Pack Dates

Load Dates

Delivery Dates

Range dates keep track of what the shipper has requested for packing, loading, and delivery of the order. 

See Date Fields and Time Fields for more information.

 

Note:  If the date range has only a single date, it is not necessary to complete the second date field.

 

Field Details

 

Schema:

Orders.StartPack

Orders.EndPack

Orders.PackTime

Orders.PackEndTime

Orders.StartLoad

Orders.EndLoad

Orders.LoadTime

Orders.LoadEndTime

Orders.StartDeliv

Orders.EndDeliv

Bookmarks:

Order Information Bookmark Fields

Connections:

Atlas Order Download Content

SIRVA Registration Upload Content

UniGroup Household Goods Upload Contents

UniGroup Quotes to Go Local Estimate Download

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

UniGroup Special Services Upload Contents

Dependencies:

Task Dependency Dates

Preferred

 

Pack Dates

Load Dates

Delivery Dates

Customer preferred dates for packing, loading, and delivery of the order.

See Date Fields for data entry options.

 

Field Details

 

Schema:

Orders.PreferredPack

Orders.PreferredLoad

Orders.PreferredDeliv

Connections:

UniGroup Household Goods Upload Contents

UniGroup Quotes to Go Local Estimate Download

UniGroup Registration Download Content

UniGroup Special Services Upload Contents

Actual

 

Pack Dates

Load Dates

Delivery Dates

Actual dates for packing, loading, and delivery of the order. The Actual dates are an integral part of the move process and affect billing directly.

See Date Fields for data entry options.

 

Field Details

 

Schema:

Orders.ActPackDate

Orders.ActLoadDate

Orders.ActDelDate

Bookmarks:

Order Information Bookmark Fields

Connections:

Atlas Order Download Content

Military EDI Invoice Integration Required Fields

UniGroup Dispatch Download Content

UniGroup Household Goods Upload Contents

UniGroup Registration Download Content

Dependencies:

System Wide Options

Monitor Orders Service

Task Dependency Dates

Set Shipment Status

Other

 

Estimated Time of Arrival

Assigned on Date

Manage ETA and Assigned On dates and times within this tab.

See Date Fields and Time Fields for data entry options.

 

Field Details

 

Schema:

Orders.AssignedOn

Orders.AssignedOnTime

Orders.ETA

Orders.ETATime

Bookmarks:

Order Information Bookmark Fields

Dependencies:

Task Dependency Dates

Set Shipment Status

UniGroup Dispatch Download Content

UniGroup Registration Download Content

Valuation

 

 

Valuation

Select a valuation to assign to the order from the list of those defined in Valuation Setup.

 

Note: Valuation values are defined within Valuation Setup and typically involve a third party application.

 

Field Details

 

Schema:

Orders.ValuationFID links to

Valuation.ValuationID displays

Valuation.Name

Size:

40 characters

Administration:

Valuation Setup

Connections:

SIRVA Registration Upload Content

Dependencies:

Account Profile Setup

Per Pound

If the valuation selected requires per pound data then it can be set here.

 

Field Details

 

Schema:

Orders.ValuationPerPoundFID links to

ValuationPerPound. ValuationPerPoundID displays

ValuationPerPound.Amount

Size:

4 digits

Administration:

Valuation per Pound Setup

Valuation Setup

Connections:

SIRVA Registration Upload Content

Dependencies:

Account Profile Setup

 

Note

Valuation based on a weight determine the valuation amount. The application references the Hauled Weight and, if this is not set, checks the Estimated Weight of the order (both managed within Move Information and Billing Information (Revenue Entry)).

Amount

If valuation is based on weight then this field represents the dollar amount of valuation placed on the shipment.

 

Field Details

 

Schema:

Orders.ValuationAmount

Size:

8 digits

Connections:

Atlas Order Download Content

SIRVA Registration Upload Content

UniGroup Household Goods Upload Contents

UniGroup Registration Download Content

Automobile

This section is used to enter information about the automobile portion of an order. 

Auto With Shipment

Flag indicating that additional items will be shipped with the specified automobile.

 

Field Details

 

Schema:

Orders.AutoWithShipmentFlag

Connections:

SIRVA Registration Upload Content

UniGroup Quotes to Go Opportunity Download

UniGroup Household Goods Upload Contents

Class

Set the class of the automobile as defined within Auto Class Setup.

 

Field Details

 

Schema:

Orders.AutoClassFID links to AutoClass.AutoClassID displays

AutoClass

Size:

64 characters

Administration:

Auto Class Setup

Connections:

SIRVA Registration Upload Content

Make

Select the manufacturer of the automobile as defined within Auto Make Setup.

 

Field Details

 

Schema:

Orders.AutoMakeFID links to AutoMake.AutoMakeID displays

AutoMake.Make

Size:

12 characters

Administration:

Auto Make Setup

Connections:

SIRVA Registration Upload Content

Color

Provide the color of the automobile (up to 30 characters).

 

Field Details

 

Schema:

Orders.AutoColor

Size:

30 characters

Model

Enter the model name of the automobile for this make (up to 12 characters).

 

Field Details

 

Schema:

Orders.AutoModel

Size:

12 characters

Connections:

SIRVA Registration Upload Content

Year

The model/manufactured year of the automobile (up to 4 characters).

 

Field Details

 

Schema:

Orders.AutoYear

Size:

4 characters

Connections:

SIRVA Registration Upload Content

Description

Provide a description of the vehicle, as needed (up to 32 characters).

 

Field Details

 

Schema:

Orders.AutoDescription

Size:

32 characters

 

 

Mileage

Provide the vehicle mileage.

 

Field Details

 

Schema:

Orders.AutoMileage

VIN

 

Enter the vehicle identification number of the automobile (up to 32 characters).

 

Field Details

 

Schema:

Orders.AutoFID

Size:

32 characters

Note: Data for weight, length, width, and height can be in feet or inches depended on the reference.  SIRVA references this data based on whether the item is considered bulky or a crate.  See SIRVA Registration Upload Content and Auto Make Setup for details.

Weight

Enter the weight of the automobile.

 

Field Details

 

Schema:

Orders.AutoWeight

Size:

4 digits

Connections:

SIRVA Registration Upload Content

UniGroup Household Goods Upload Contents

Length

Enter the length of the automobile.

 

Field Details

 

Schema:

Orders.AutoLength

Size:

9 digits

Connections:

SIRVA Registration Upload Content

Width

Enter the width of the automobile.

 

Field Details

 

Schema:

Orders.AutoWidth

Size:

9 digits

Connections:

SIRVA Registration Upload Content

Height

Enter the height of the automobile.

 

Field Details

 

Schema:

Orders.AutoHeight

Size:

9 digits

Connections:

SIRVA Registration Upload Content

Cubic Feet

Provide the cubic feet of the automobile container.

 

Field Details

 

Schema:

Orders.AutoCubicFeet

Related Order

This section establishes a link between the current order and another. 

Related Order

Use Find () to locate and set the MoversSuite order to open when Go To is pressed.

Press the cancel button ( ) to clear the related order.

Go To (Alt+T)

This function opens the related order with the Move Information tab open.

Request Self Haul

 

Request for self haul process involves notifying the dispatcher that an order is available to be registered. The dispatcher can then view the order and determine whether the company will haul the shipment (self haul accepted) or register it through a van line system (declined self haul).

Request Self Haul  (Alt+U)

Users with appropriate privileges can press this button to request that the shipment be a self-haul for the company. Doing so, notifies other personnel on the order via an email message with the subject of “Request Self Haul.” The text of this button also changes to “Self Haul Requested.”

Read more about the email functions behind this command through the Automatic Email Service topic. 

Yes/No

Dispatchers have the option to approve the self haul request (Yes) or to decline it (No). 

 

Self Haul Accepted (Yes)

If a dispatcher sets the Self Haul to “Yes,” the Authorization and By fields are set to the user approving the requested and the system prevents the following fields from being updating:

Pack, Load, and Delivery Dates within the Range tab

Hauled Weight

Discounted Linehaul

Additionally, an email with the subject of “Accept Self Haul” is sent notifying key personnel on the order. Read more about the email functions behind this command through the Automatic Email Service topic. 

 

Self Haul Rejected (No)

If the self haul request is rejected then no message is sent.

 

Field Details

 

Schema:

Orders.SelfHaul

Connections:

SIRVA Registration Upload Content

UniGroup Special Services Upload Contents

Dependencies:

Automatic Email Service

 

Note: In order to set the Yes or No authorization for the self haul, the user must be defined as a dispatcher in MoversSuite (must have a Labor Type set to “Disp” or “LD Disp” within Personnel Setup).

 

 

Authorization

Displays the date that the self haul was authorized. This field is set automatically when self haul request is accepted (Self Haul of “Yes”).

 

Field Details

 

Schema:

Orders.SHaulAuth

Size:

10 characters

Connections:

Atlas Order Download Content

By

Displays the name of the dispatcher who authorized the self haul. This field is set automatically when self haul request is accepted (Self Haul of “Yes”).

 

Field Details

 

Schema:

Orders.SHaulAutBy

Size:

4 digits

 

Note: Displays the Last Name of the MoversSuite user from Personnel Setup.

 

 

CPU Quantities (Alt+I)

Opens the Update Containers, Packing and Unpacking screen allowing a user to add or edit quantity estimates for container, packing, and unpacking and to setup crating information.

Shipment Details (Alt+P)

This function opens the Shipment Information screen allowing a user to enter data regarding the specific requirements of the move. 

Preferred Van Requested (checkbox)

Set this flag to indicate whether a preferred van service is included with the order.

 

Field Details

 

Schema:

Orders.PreferredVanRequestFlag

Connections:

SIRVA Registration Upload Content

Special Instructions

This tab allows a user to add a memo to the order primarily to the coordinators at the origin and destination of the move request (up to 1024 characters).

Users can create separate instruction for the Origin and Destination, each will appear on the standard Work Ticket report.

The Last Edited By data updates automatically when a user makes a change.

 

Field Details

 

Schema:

Orders.PriKey links to

OrderInstruction.OrderFID displays

OrderInstruction.Instruction, OrderInstruction.Date,

OrderInstruction.OriginDestination for

OrderInstruction.OriginDestination of “O” or “D” and OrderInstruction.OrderInstructionType of “Special Instruction”

Last Edited By:

OrderInstructions.SysUserFID links to SysUser.SysUserID displays

Sysuser.FIRSTNAME, Sysuser.LASTNAME

Size:

1024 characters

Connections:

UniGroup Special Services Upload Contents

Dependencies:

Account Profile Setup

Directions

This tab allows a user to add a memo regarding directions needed at the Origin and Destination locations (up to 1024 characters).  Each direction specified will appear on standard Long Distance Work Ticket Report and Work Ticket Report.

 The Last Edited By data updates automatically when a user makes a change.

 

Field Details

 

Schema:

Orders.PriKey links to

OrderInstruction.OrderFID displays

OrderInstruction.Instruction, OrderInstruction.Date,

OrderInstruction.OriginDestination for

OrderInstruction.OriginDestination of “O” or “D” and OrderInstruction.OrderInstructionType of “Direction”

Last Edited By:

OrderInstructions.SysUserFID links to SysUser.SysUserID displays

Sysuser.FIRSTNAME, Sysuser.LASTNAME

Size:

1024 characters

Booked

Displays the date and time that the order was booked (see Book Order Information).

 

Note: This date is automatically set when the order is booked in MoversSuite or when the record is imported from a third party application.

 

Field Details

 

Schema:

Orders.BookDate

Connections:

UniGroup Registration Download Content

Dependencies:

Task Dependency Dates

Created On

This field displays the date the order was established in MoversSuite.

 

Field Details

 

Schema:

Orders.CreatedOn

Connections:

BI Tool Views

Dependencies:

Task Dependency Dates

Estimated Weight

Enter the weight calculated for the shipment during the initial estimate

This field updates from downloads from UniGroup, SIRVA, and Atlas.

 

Field Details

 

Schema:

Orders.EstimatedWeight

Size:

4 digits

Connections:

Atlas Order Download Content

SIRVA Download Request Content

SIRVA Registration Upload Content

UniGroup Dispatch Download Content

UniGroup Household Goods Upload Contents

UniGroup Quotes to Go Local Estimate Download

UniGroup Rating Download Contents

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

Dependencies:

Advanced Rating

Hauled Weight

Enter the actual or hauled weight of the shipment. 

This field will update from downloads from UniGroup, SIRVA, and Atlas.

The Billed Weight is also available through the Billing Information (Revenue Entry) tab.

 

Field Details

 

Schema:

Orders.Weight

Size:

4 digits

Connections:

Atlas Order Download Content

Military EDI Invoice Integration Required Fields

SIRVA Download Request Content

UniGroup Household Goods Upload Contents

UniGroup Rating Download Contents

UniGroup Rating Order Download Contents

Dependencies:

Advanced Rating

Miles

Estimated amount of miles to be used in transportation associated to the order is documented within this field.

 

Field Details

 

Schema:

Orders.Miles

Size:

4 digits

Connections:

Atlas Order Download Content

Military EDI Invoice Integration Required Fields

SIRVA Download Request Content

SIRVA North American Van Line Statement Format

SIRVA Registration Upload Content

UniGroup Distribution Download Contents

UniGroup Household Goods Upload Contents

UniGroup Quotes to Go Local Estimate Download

UniGroup Rating Download Contents

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

Dependencies:

Advanced Rating

Cubic Feet

Estimated space in cubic feet occupied by the shipment.

 

Field Details

 

Schema:

Orders.CubicFeet

Size:

8 digits

Connections:

SIRVA Download Request Content

SIRVA Registration Upload Content

UniGroup Dispatch Download Content

UniGroup Household Goods Upload Contents

UniGroup Quotes to Go Local Estimate Download

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

UniGroup Rating Download Contents

UniGroup Rating Order Download Contents

UniGroup Special Services Upload Contents

Dependencies:

Advanced Rating

Linear Feet

Estimated space in linear feet occupied by the shipment.

 

Field Details

 

Schema:

Orders.LinearFeet

Size:

4 digits

Connections:

UniGroup Rating Order Download Contents

UniGroup Special Services Upload Contents

Dependencies:

Advanced Rating

Discounted Linehaul

Estimated dollar amount of discounted line haul.

Reference the Actual Linehaul amount through Billing Information (Revenue Entry).

 

Field Details

 

Schema:

Orders.LineHaul

Size:

8 digits

Connections:

Atlas Order Download Content

SIRVA Registration Upload Content

UniGroup Quotes to Go Local Estimate Download

UniGroup Rating Download Contents

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

Type of Move

Select the move type from the list of values defined within Move Type Setup. The move type determines many things on an order including what revenue items are available through Revenue Entry and Containers, Packing and Unpacking (CPU) in addition to what Order Number style is in use.

 

Field Details

 

Schema:

Orders.MoveType links to

MoveType.PriKey displays MoveType.MoveName

Size:

15 characters

Administration:

Move Type Setup

Connections:

SIRVA Registration Upload Content

Dependencies:

Book Order Information

Item Code Generation

Order Number

Commodity

Select a type of commodity for the shipment from the list of those defined within Commodity Setup.  The commodity is required for processing through Revenue Entry and determines the general ledger accounts used in transaction processing.

 

Field Details

 

Schema:

Orders.Commodity links to

CommType.PriKey displays CommType.Commodity

Size:

26 characters

Administration:

Commodity Setup

Connections:

Atlas Order Download Content

SIRVA Download Request Content

SIRVA Registration Upload Content

UniGroup Household Goods Upload Contents

UniGroup Rating Order Download Contents

UniGroup Registration Download Content

UniGroup Special Services Upload Contents

Dependencies:

Item Code Generation

Authority

Select a type of authority responsible for the move and invoicing.  The authority of an order must be set for Revenue Entry processing.  The authority can be set to either Own Authority if the moving company is responsible or Van Line if the responsibility of the move is through a van line.

For own authority orders, the Authority will default to that of the booking agent (defined in Agent Setup).

 

Field Details

 

Schema:

Orders.AuthPriKey links to

AuthorityTypes.PriKey displays AuthorityTypes.Description

Size:

30 characters

Administration:

Authority Setup

Connections:

UniGroup Household Goods Upload Contents

UniGroup Memo Pad Upload Contents

Dependencies:

Item Code Generation

Service Type

Select the level of service for the order from those defined within Service Type Setup.

 

Field Details

 

Schema:

Orders.ServiceTypeFID links to

ServiceType.ServiceTypeID displays ServiceType.ServiceTypeDescription

Size:

64 characters

Administration:

Service Type Setup

Connections:

SIRVA Registration Upload Content

Shipment Type

Select a shipment classification for the move from the list of those defined within Shipment Type Setup.

 

Field Details

 

Schema:

Orders.ShipmentTypeFID links to

ShipmentType.ShipmentTypeID displays ShipmentType.ShipmentTypeDescription

Size:

64 characters

Administration:

Shipment Type Setup

Connections:

SIRVA Registration Upload Content

SIRVA Download Request Content

TransDocs Integration

UniGroup Household Goods Upload Contents

UniGroup Rating Download Contents

UniGroup Rating order Download Contents

UniGroup Special Services Upload Contents

Dependencies:

Document Type (Auto-Upload) Setup

Storage Requirement

Select the storage needed for the shipment based on values defined within in Storage Requirement Setup.  This setting also affects the type of SIT Information that is uploaded to a third party application (Origin or Destination); see SIT Information for more information.

 

Field Details

 

Schema:

Orders.StorageRequirementFID links to

StorageRequirement.StorageRequirementID displays StorageRequirement.StorageRequirement

Size:

64 characters

Administration:

Storage Requirement Setup

Packing Type

Select the type of packing service needed for this shipment.

 

Field Details

 

 

Schema:

Orders.PackTypeID links to

PackType.PackTypeID displays PackType.Description

 

Size:

25 characters

 

Administration:

Packing Type Setup

 

Connections:

SIRVA Registration Upload Content

Atlas Order Upload Content

Registration Authorization

Use this field to record a confirmation number (up to 32 characters) provided by the van line if an exception is granted to the pattern of service requirements.

 

Field Details

 

Schema:

Orders.RegistrationAuthorization

Size:

32 characters

 

RELATED TOPIC:

Job Information