Field

Description

This setup includes settings needed to create general ledger transactions for advance transactions.  It also provides options for placing holds on advances and the global amount of an advance over the line haul percetange.

NOTE: The application creates AP Credit Memo transactions for advances and will create AP Invoice transactions for advances generated for a banking service provider.  See Advance Transactions for more information.

Use Manual GL (Checked)

Check the Use Manual GL flag to instruct the application to reference the Manual GL field as the general ledger account that advances post to. Enter the account as a valid and complete posting account. When this flag is checked, the application bypasses the branch validation for determining which personnel qualify for advances.

Use Manual GL (Checked)

If the Use Manual GL flag is not checked, then the application references the Account and Sub Account settings to post advances to and employs branch validation to determine personnel that qualify for advances.

Manual GL

If recording advance transactions to a single general ledger account, then check the Use Manual GL flag and enter the entire account number (including company, branch, account, sub-account, etc.) for the application to reference (up to 66 characters). 

Example:

10-00-15540000-00

Account

Sub Account

If basing the company and branch segments of general ledger number for advance transactions on the company and branch of the driver, then leave Use Manual GL unchecked and enter the natural segment and the sub segment for Account and Sub Account, e.g. “15540000” and “00,” respectively (up to 16 characters each).

The application ignores these fields when Use Manual GL is set.

Place Advances On Hold when Created

Check this option to instruct the application to automatically hold advances created through Advance Processing. The hold is in effect until commissions are paid to the employee (vendor), the employee (vendor) is removed or unassigned from the order, or the order is cancelled or voided (see Holds on Advances for more information).

Allow Amount Over Percentage

Enter the dollar amount allowed to the driver for an advance over the percentage of transportation line haul of an order.  See Advance Limit for more information.

Manager Cap Amount

Set the maximum dollar amount that a manager can advance at any one time. This cap is per advance and not per order or trip; a manager can give multiple advances to the same person on the same trip or order.

This is a separate advance amount granted to the manager and is outside of what is normally computed for an advance limit. For example, if the driver qualifies for a maximum advance amount of $1,000 and the Manager Cap Amount is $2,000, the manager, in this case can still request a $2,000 advance for the driver.

A manager is a user with the Allow Manager Privileges flag set for the “Advance Management” module within Security Profile Setup.