Microsoft Dynamics GP provides several types of security:

System - System security controls access to system-wide setup information, such as setting up new user records, assigning user security, or printing reports that contain that information. System level security is controlled through the use of a password; only a few people should know the password.

 

Company - Company security controls access to companies on a per user basis.  When you set up a new user record, it does not have access to any companies.  Grant access using the User Access Setup window before the user can log in to Microsoft Dynamics GP.

 

Security Tasks - Security tasks are assigned to roles and grant access to windows, reports, files, and other resources within Microsoft Dynamics GP that users need to access to complete a specific task.  Security tasks are new to Release 10.0.

 

Security Roles - Security roles contain the security tasks that a user needs to access to do their job. Roles are then assigned to individual users of Microsoft Dynamics GP. Security roles are new to Release 10.0.

 

Individual Users - Individual security is role-based in Microsoft Dynamics GP.  Users must be assigned to a security role before they can access any forms, reports, or other data within Microsoft Dynamics GP.  To begin assigning user security, identify the daily tasks that a user completes within Microsoft Dynamics

GP. Then, select from the default security roles or create new security roles that only grant access to the tasks that the user needs. This process has changed with Release 10.0.

 

Module-Specific Tasks - Most Microsoft Dynamics GP modules have specific tasks that can be set up to require a password; each task can have a different password. If a password is required, all users attempting to complete that task must enter the password. See the setup documentation for each accounting module for information about these passwords.

 

Account - Account-level security enhances security and account views. Users can enter, edit, and view information from a reduced account set based on the access granted for accounts.

 

Field Level Security - Field level security restricts access to any field, window, or form in Microsoft Dynamics GP. It allows you to apply a password, or to make a window or form unavailable. It also allows you to hide, lock, or apply passwords to fields.