This section provides an overview of Recurring Billing and Storage functionality from order entry through generating transactions and ending storage billing.
Refer to the Recurring Billing Setup and Administration topic for setup information.
Before you begin it is important to understand the type of billing that you wish to generate. Reference the Storage Billing Processing topic for details on each type of storage run available to you.
Order Setup
Establish an order with at least the minimum required fields outlined within the Recurring Billing Order Setup and within the Recurring Billing topics.
Storage Run
1. Run Recurring Billing Check Report to view a list of orders with errors. This report provides information on which storage orders are missing required fields within the order setup section or whether they are missing a storage Item Code or if the Item Code is not mapped correctly within the itemcode setup section.
2. Correct errors for the orders associated to the storage type you wish to run and re-run the Recurring Billing Check Report to verify.
3. Run Storage Details Report. This report lists information on storage items that have a future billing scheduled. Use this report to verify that the Customer (and Customer Number) is set and that the dates and amounts are correct.
4. Run the Storage Billing Summary Report. This report lists items scheduled for billing within the next billing date range or those that have not yet been billed. Verify the orders that you expect list on the report along with the correct amounts.
5. Open the Recurring Billing Management screen through the Accounting Tools Menu. From this screen you van view invoices and payments from past runs along with view a grid of all storage runs by the date they were generated. You can also generate a new billing run.
6. Press Generate to open the Recurring Billing Generation dialog. Provide the Journal Date and Document Date of posting for transactions generated during the billing run. Select report, branch option and type. If there was a previous run for the selected branch and type, then clicking out of the Billing Type Selection produces dates for the previous run. Enter the bill through date as the second Bill Dates entry. NOTE: If this initial run for the selected branch and type, then prior billing run date information is not available; in this case, just provide the second Bill Dates value.
7. Press Generate to start the storage run.
If the storage run was SUCCESSFUL:
8. Upon a successful storage run, an Information dialog appears displaying the number of transactions generated. This is the count of accounting transaction produced for all billing items for all orders on the run.
9. If payments are included in the run, then the MoversConnect Communications screen also appears along with others, depending on payment types associated to the items. Potential screens that appear include the following:
10. The Report Viewer also appears. From this screen, you can view and send invoices and/or payments. Refer to the following topics for more information:
If the storage run was UNSUCCESSFUL:
11. An Error Report Log appears when errors exist. This dialog lists all orders with errors along with a description of the error. All errors must be corrected prior to re-attempting the storage run. This process is documented within the Recurring Billing Generation Errors topic.
12. Run the Recurring Billing Check Report to assist you in identify orders which may have caused an error.
13. Correct the errors or conditions that caused the error and press Continue through the Recurring Billing Generation dialog to complete the storage run.
Transaction Generation for a Storage Run
1. Import storage transactions into Microsoft Dynamics GP and post the batch. Refer to the Storage Billing Processing topic for more information.
2. If you wish to produce statements for customers or customer class, to show current balances instead of just invoices, then open the Generate Statement screen through the Commission Statement Generation option within the Accounting Tools Menu. The generation process pulls in the posted transaction from the billing run and produces a printable statement. Refer to the Customer Statements topic for more information.
End Storage Billing
To end the billing of a Recurring Billing and Storage item, reference the Ending Recurring Billing topic.