Field

Description

Van Line Code

Enter a single-character identifier for a van line.  Users will select from these values when creating and booking MoversSuite orders.

Examples:

M (for Mayflower)

U (for United)

Van Line Name

Enter the name of the van line in free-form text (up to 30 characters).  Users will select Van Line values throughout MoversSuite such as when using the Find to search for records or when setting affiliation within Branch Setup.

Examples:

Mayflower

United Van Lines

Authority Type

Select the default authority for the van line from the list defined within Authority Setup.

Customer Number

Select a customer using the drop-down menu or Customer Quick Find. The application references this value for processing van line commission statements.

NOTE: Manage customer data through Microsoft Dynamics GP or through Customer Setup.

Use the Vendor Quick Find to locate and select a vendor to associate this van line record. The list of vendors pulls from those defined within Microsoft Dynamics GP or from within Vendor Setup (depending setup).

Image URL

Specify the name of an image file that will be included on invoices generated through MoversSuite (up to 2048 characters).  The image file must be loaded into the report server and is dependent on the Include van line image on invoices flag being set (Invoice Properties Setup) in order for the image to appear on reports.

Example:

van_line_logo.jpg

See Invoices Setup and Administration and Invoice Properties Setup for more information.

DOT

Enter the Department of Transportation (DOT) number for the van line (up to 50 characters).

Phone Number

Enter a general contact phone number for the van line (up to 30 characters).

Extension

Enter a phone extension for the contact phone number (up to 10 characters).

Van Line Address

Address Type

Select the identifier for the record from the following:

Default

Set the general address referenced for this van line record as the “Default.”

Invoice Header

If invoicing this van line to an address that is different from the “Default,” then create a detail record under the Address Type of “Invoice Header.”  This address will display within the header section on invoices associated to this van line.

Payment Remittance

If remitting to an address different than the “Default” address, then create a detail record for “Payment Remittance.”  This address will display within the payment remittance section on invoices associated to this van line.

See Address Types for descriptions of these types and other others possibly set for the type.

Country

Select the country from the available list defined within Country Code Setup.  The country specified determines the format of the phone number.

County

Enter the code identifying the county of the address (up to 3 characters).

Email

Enter an email address for the Contact party (up to 120 characters).

Title

Enter the van line title that will appear in conjunction with the address record (up to 50 characters).

Examples:

Mayflower Transit

Suddath Relocation

United Van Lines

Contact

Enter the name of the contact person at this particular location (up to 30 characters).

Address

Enter physical or mailing address of the van line for the specified Address Type (up to 256 characters).

City

Enter the name of this city for the van line address (up to 26 characters).

State

Enter the name of this state for the van line address (up to 2 characters).

Postal Code

Enter the postal code for the van line address (up to 10 characters).