The Voucher Description list varies based on the Transaction Type selected.  When any of these options are selected, when the voucher is created, the related information is pulled and inserted into the Description field. For example: If a voucher description of Deduction Code + Check Date is selected, the Description field in the corresponding payables transaction created displays UW 4/17/2014 where the deduction code used is UW and the check date for that Pay Run is set to 4/17/2014.

 

Also, any specific text value can be entered by typing in this field. If the value United Way Deductions is entered, when the voucher is created, the Document Number field on the payables transaction displays United Way Deductions.

 

When usingVoucher Document Number the system auto-increments by the selected Vendor ID (the first Voucher Created by Payroll Integration to Payables for a specific vendor has the Voucher Document Number set to PIP00000000000000001). A Payroll Vendor Setup report can be printed from this window. This report contains the Payroll Vendor Setup records.