When the billing run is performed, the application will look for records that need to be billed based on the Branch and Billing Type selected within the Recurring Billing Generation screen. From this list, the application will check the Last Bill Date to determine which records have activity within the billing period; based on Last Bill Date plus the number of days represented for the Billing Cycle (e.g. Monthly equals 30 days).
Each record will be billed monthly, regardless of the Billing Cycle. A record with a Quarterly Billing Cycle, for example, will have three transactions generated, one for each month. In fact, the bill dates entered should represent a specific month, even for a quarterly billing run.
All transactions will post to the Accounts Receivable for the branch of the order and the revenue will post to the warehouse of the Billed Item.
All transaction information is recorded to Billing Major, Billing Minor, and Commissions tables. Additionally, Storage Deferral records will be generated based on Storage Deferral Setup options (see the Deferred Storage Billing section).